The web development contracts for Mizzou were awarded in March, 2023 and expire in March 2028. Campus units are highly encouraged to use one of the vendors pre-approved by these contracts. By choosing from these vendors, you ensure work adheres to campus standards and significantly expedite your project’s timeline by eliminating the need to go through a formal RFP process with procurement.
If you opt-out of using the vendors, you will need to contact procurement to begin the RFP process. More information can be found on the Supply Chain website.
Working with vendors
Step 1 - Contact Digital Service
Contact Digital Service for a consultation. We’ll review your goals, discuss your needs and provide direction and feedback. Some vendors may suit your needs better than others and our team is prepared to assist you in the selection process.
Step 2 - Develop a Scope of Work
Define the work you’re looking for in a scope of work document. The document will provide as much information as you can about what you’re looking for. Be sure to include:
- Introduction and summary information
- Project description
- Goals & objectives
- Expected timeline
- Primary contacts
- Specifications (websites included, required deliverables, explicit responsibilities)
- Estimated budget
Digital Service will assist you in creating a scope of work for your project.
Step 3 - Request estimates from vendors
Digital Service will work with you to request estimates from vendors. Vendors will be given an opportunity to review your scope of work and schedule a meeting to discuss and ask questions so they can give you an accurate estimate.
Step 4 - Evaluate and select the vendor
Based on meetings and vendor responses, Digital Service will assist evaluating which company best meets the University's needs. There are many criteria to consider such as:
- does the company provide the services required to satisfy the scope of work;
- does their body of previous work match the needs of your project;
- does the estimate fit into the budget for the project,
- can the vendor deliver in your required timeframe.
Once the project terms are agreed to with the vendor, contact Procurement for help executing a "Purchased Service Agreement for Web Development (PSA)". Some PSA's have language specific to a vendor, so download the correct form from the vendors list above. The PSA must be completed and approved before work begins on your project.
Step 5 - Keep Digital Service involved
After selecting your vendor, Digital Service will stay involved during the process. Each vendor is required to coordinate with us when it comes to campus standards and processes. Keeping us in the loop as work progresses will insure the final project can be approved and completed on time. Digital Service will work with each vendor to review requirements, designs and technical architecture throughout the project to ensure the new websites will meet all Mizzou standards.
Questions
We are committed to helping you with this process. If you have any questions or feedback, please contact Digital Service.
Kevin Bailey
Director, Digital Service
baileyks@missouri.edu
573-882-1639